Now, well learn some useful expressions to ask someone to clarify instructions. Could you please vs Would you please? Read more about Martin here. Would you prefer if we go with approach A or B in this situation? Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. If we want to make sure that someone has understood, you can request confirmation that someone has ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. Could you please explain the whole process of doing this? Have you requested to send me the MS Word file or the PDF? In fact, guessing and getting it wrong is more likely to cause problems than politely asking for more info. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. Please let me know if you need any other information. If you can help me with these questions by the end of the day, I can get started on the project immediately. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. However, it would be best to ask for clarification when you dont get someones statement or information. Join a clan or community group specifically for raid novices, or ask your team members for clarification. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. Open Question: When did you first notice that it was a challenge working with him? Always try to ask open-ended questions while asking for clarification. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Ask for specific examples. Congratulations on getting a job offer! Weve all been there: a long meeting, an intense lecture, a complicated sales presentation. When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! Did you mean to send me? There are other words you might use in this case as well. See if the information makes sense to someone else. Asking clarifying questions shows that youre actively listening and want to understand. Before accepting, you may want clarification about the terms and conditions or the salary. Asking for clarification email to boss sample Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. Sometimes we need clarification when we want to get a better handle on where others are coming from. While we communicate with others, we exchange information and opinion. "If I understand you correctly " is a slightly more formal way to check your understanding. If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. It can be used very formally, or it can be used with a subtle undertone of disdaine and attitude while still providing information. Both are fine options, but if we're being pedantic, they mean slightly different things. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. You can use the following template to make sure that you have effective communication for professional emails or personal emails. Supercharge your communication with Flowrite. Asking somebody to clarify something And that's how to end an email asking for clarification. You can do this by saying "I don't understand" or "I'm not sure I If you have any questions, you can reach me at (222) 222-2222. Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. Sometimes we need clarification when we want to get a better handle on where others are coming from. Bullet points are the most effective way of listing out your questions. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. Doctor: You should take this medicine once a day. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. To create a follow-up email, follow these steps: 1. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. "Come in.Whats up?" When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. Say what the problem is first. WebHow to Ask for Clarification Politely 1. Be clear about your current understanding. Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. Now, its time to close the email out on a positive note. Thank you! Many in attendance are often grateful that someone asks any clarification questions as they are too embarrassed to ask themselves! If we take a look at the following example: You are a friendly support person. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. For your information, a pamphlet will be provided detailing the new workflow system. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. Sorry for any inconvenience this may have caused. Learn useful English phrases for discussion and debate. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. Would you please repeat it? WebGeneral rules on how to politely interrupt in a meeting Rule #1: Start by asking for permission to chime in Rule #2: Apologize for interrupting Rule #3: Mind the timing and the relevancy Rule #4: Raise your (virtual) hand How to interrupt politely in a meeting Scenario #1: When one person is dominating the conversation Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Can/Could/Would you please repeat your take on that? Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Every day, we get engaged in conversations for different purposes. The best questions are open-ended. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. Im sorry, but I couldnt follow your question. Here are some expressions to ask for clarification on their requests. Below is a reference example showing how let me make this clear can be used professionally. There are times when we ask for suggestions from the people surrounding us. However, on many occasions, you may also need to use closed questions as well. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. Kind regards, (Your name) 3. Your assistance will go a long way in helping to resolve [issue]. Introduction. Q: I've tried that. You should ask for an apology first, as you already have missed what the person said earlier. The first thing to remember when asking for clarification is that you can be honest and straightforward. Would you say that again, please? & I am afraid I didnt quite catch that. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Ask a question. Could you rephrase your question, please? Connect and share knowledge within a single location that is structured and easy to search. Learn how to write request emails that get results with our in-depth guide. Is it possible to rotate a window 90 degrees if it has the same length and width? Sorry, one more time? Open Question: How will you be an asset to the company if we hire you? Would you mind saying what type of permission, written or verbal, you need? Open Question: What was it about Bobs approach that seemed disruptive to you? Use open, non-directive questions - if appropriate. Here are some tips on asking for favors: Be direct but polite. Next, state your current understanding of the situation. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. Which form is more polite and more acceptable for correspondence? Just to make sure were on the same page, all reports are to be completed by Tuesday. I'm keen to make a decision this week, so can you provide me with answers by (date)? Will you please share the total amount again? Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Use ChatGPT technology to create a magic paragraph or email. However, they become useless if you dont understand or follow them. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. To obtain clarification, you have to truly want to understand the other persons point of view. Thanks for the effort you made to explain it again. Writing a letter for clarification is easy if you follow our advice. Sorry to interrupt, but would you be more specific about what you seek permission for? In doing so, you will be perceived as non-accusatory and therefore, not threatening. It would be best if you took it in the morning before the meal. How can we prove that the supernatural or paranormal doesn't exist? Check your tone of voice. These samples tackle many common reasons you may need clarification. Have you wanted me to send the emails first, then attend the meeting? As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. It also makes it easier for the recipient to go through them line-by-line and answer them. Before you do, ask yourself why you think the authors did not provide enough details. How to interrupt Therefore, Before you do, ask yourself why you think the authors did not provide enough details. There are different ways you can ask for clarification in English. Another way to ask for clarification is to let the other person know that you didn't understand them. The first thing you should do is thank the sender for providing the information. Im not sure, but did you suggest updating the software? Include your contact details and how they can get in touch with you. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. Should You Be Home When Contractors Are Working. Review the information to see if you missed something. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. WebDepends on the clarification. You need to create a clarification email. If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. Something went wrong while submitting the form. requesting help on restructuring project of our shared client SkyTechlet's discuss details over call or video conferenceyour advice invaluable. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Make sure that you actually need clarification. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. DeFrank." If we want to double-check, we can ask for clarification. Give your reader a deadline. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. *Its better to use Past, not Present. What To Do Before You Write an Email For Clarification. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. Have you just suggested calling him when he is home? If thats the case, it's best to get straight into business. Below is an example of how to use do I understand professionally. We can say the exact same thing in two entirely different tones of voice. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. You can use this reference on how let me see if I understand this is used professionally. So, how do you do it? Thanks.. Before accepting, I would like to clarify some details. Refresh if you want to submit another email. ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. A reference has been provided on how to professionally use for your information. Thanks for clearly letting me know your opinion; I value whatever you suggest. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" Recently, an American client told me that shes really impressed with my English. Could you please repeat the date of the event? There are different ways you can ask for clarification in English. Did you say that you want to go there alone? For instance you may use: Both are polite colloquial usage. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. Here is some language that you can use. Bullet points are a great way to share information, Insert your questions/clarification request. Reframing your request into "for the greater good" makes it much more digestible to follow up with. WebAsking for Clarification. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Is it possible to elaborate on what you said right now? Styling contours by colour and by line thickness in QGIS. Show enthusiasm for the position. We hope that our clarification email guide provides some simple guidelines to follow. A Guide to Using Plain Language in Writing. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Could/Would/Can you be a bit clearer about it? It's even better if you can have conversations and get corrected by a professional English tutor! May I ask you to clarify the matter for me/all of us? Not sure if this was meant for me. The second makes you sound more informed. If your doctor gives you any instructions, you must follow them. Lindsays approach has been profoundly influenced by her work with First Nations organizations, her experience as a parent to two children with pervasive mental health challenges, and the premature loss of both of her parents. The meaning of both phrases is the same and used interchangeably. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. Asked by Anonymous Mar 3, 2023. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. Follow the format, keep things clear, and always include your contact details! 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. "As per your request. Scenario #2: When the conversation gets sidetracked. May I ask you to explain your observation about the new design further? Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. ." WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Today, we'll introduce 10 polite English expressions for requesting clarification. If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. She should leave her changes as suggestions. Sorry, what was that? Learn more about us here. WebScore: 4.2/5 (13 votes) . Looking for an email writer generator, email helper, or email correction app? Most often, when it comes to being perceived as polite when seeking clarification, the concern is heightened by those asking for clarification. For the record, I would like it known I brought this issue to light weeks before it was a problem. I couldnt follow what you said about it. Asking clarifying questions shows that you're actively listening and want to understand. Both the past and present tense are acceptable. Then refer to a specific aspect: Could you please explain once again why A is so important for B?. Admit if you are unsure about what the speaker means. ?". When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). Here is an example of how to use can you elaborate professionally. Have you just said you will go to Coxs Bazar next week? If you are in a situation where you are being given a lot of information that you may not fully understand, using this phrase is a great way to get the information you need without looking like youre completely lost. Use open-ended questions to guide the discussion. If you link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? To determine how to write a meeting request email, follow these steps: 1. The most common cause for a phone not starting is that the battery is dead. Further, using the conditional mood also indicates that you are not directing the conversation. We usually stress the word actually to signal that were going to explain what we really meant. WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English Whether you are in a formal or informal situation, politeness is the key to a good conversation. You can contact me on (insert details). Its also a great way to allow someone else to add more information they may have forgotten. Using phrases such as Im sorry or For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. Im glad that you specifically explained the issue. One great way to do this is to ask a lot of open-ended questions. Closed Question: Did you always feel that it was a challenge working with him? Well! If you're facing a deadline, you should always include details about when you need to receive answers. In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. Do you mind if I ask you to mention his name again? If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. Remember, technical skills get you hired, but soft skills get you promoted. Thank you for providing the information about [Topic X]. Would you like me to switch off all the lights? Did you ask about the total turnover for this year? Would you please repeat what you wanted permission for? Now, well learn useful expressions to ask someone to clarify instructions. Did you ask me to close the main door or this door? I snickered, thinking that Janet had come around so soon. Let me see if I understand this; you want to create a proposal which would limit our available staff positions for hire? Our goal is to create English lessons that are easy to understand for everyone. Informal Sorry, I didnt catch that. Good Communication Makes You More Valuable. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. Read and listen to these possible responses. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). No one likes to say those words for fear of sounding slow on the uptake. (We told you it was easy, now see our examples!). Would you mind telling me the whole formula in detail? It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. How to ask for help via email Use a clear, direct subject line. Do I understand correctly that you want to reduce the funds for the IT department before changing the security system? May I ask you to say the things again that you requested earlier? I appreciate your detailed explanation, however, I am unclear about which approach we should follow. Sorted by: 2. Be specific about what you expect to be clarified. Would/Could you please clarify it for me/us? 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